POSITION TITLE: Accounts Payable Clerk

QUALIFICATIONS:

• High school graduate with additional business training; preferably secretarial and office management training with an emphasis on computerized accounting
• Proficiency in typing, bookkeeping, use of computer
• Demonstrated competence in job assignments, including computerized accounting
• Working knowledge of basic office procedures
• Any alternatives or additions to the above qualifications the Superintendent and Board of Trustees may determine to be appropriate and needed

 

REPORTS TO:  Business Manager and Superintendents

TERMS OF EMPLOYMENT: Contract with salary and dates to be established by the Board of Education

APPOINTMENT:

Recommended by the Business Manager and/or Superintendent of Education and approved by the School Board of Trustees

JOB SUMMARY:

To provide essential accounting services for all expenditures of the district to assure compliance with appropriate accounting regulations and procedures and to provide auditor with appropriate documentation that public school funds have been lawfully and appropriately expended for the education of district students.

 

PERFORMANCE RESPONSIBILITIES:

1. Obtains, gathers, and organizes pertinent data as needed, and puts into usable form.
2. Maintains a regular filing system and processes incoming correspondence as instructed.
3. Maintains a complete and systematic set of records of financial transactions in compliance with state and federal regulations.
4. Places and receives telephone calls and records and transmits messages.
5. Types correspondence, other documents as needed.
6. Views and verifies all invoices; marks them for actions taken and for filing.
7. Prepares payment vouchers (checks) for account payable.
8. Prepares claims docket printouts for bills scheduled for payment
9. Assists other central office employees with their respective job assignments when their responsibilities require additional assistance
10. Assists as needed the Business Manager with specific accounting assignments.

  

The North Panola School District is an equal opportunity employer and does not discriminate on the basis of race, color, religion or creed, gender, national origin, age, disability, or veteran status in the admission to and provision of educational programs, activities, and services or employment opportunities and benefits.

 

POSITION TITLE: Accounts Payable Clerk